(INCORPORATING AMENDMENTS TO 2013)
These Standing Orders are supplementary to the Constitution of Ramblers' ScotlandRenfrewshire, Cowal & Bute Area.
1. AREA COUNCIL : REPRESENTATIVES OF INDIVIDUAL MEMBERS
The number of representatives of individual members to the Area Council in terms of Clause 6 (i) (c) of the Area Constitution shall be two, to be elected at the Annual General Meeting of the Area in accordance with Clause 11(iv) of the Area Constitution.
2. AREA COUNCIL : REPRESENTATIVES OF LOCAL AFFILIATED ORGANISATIONS
The number of representatives of local affiliated organisations to the Area Council in terms of Clause 6 (i) (d) of the Area Constitution shall not exceed two. Each local affiliated organisation may be entitled to nominate one representative provided that, where more than two organisations have made nominations, the places available shall be allocated by lot. In the event that drawing of lots is required this shall take place at the Annual General Meeting of the Area and the allocation of places shall have effect until the Annual General Meeting of the Area next following.
3. AREA COUNCIL : REPRESENTATIVES OF CONSTITUTED LOCAL GROUPS
Each constituted local group shall be entitled to elect representatives to the Area Council in terms of Clause 6 (i) (b) of the Area Constitution as follows:-
Groups having up to 149 members — two representatives,
Groups having 150 to 299 members — three representatives
Groups having 300 or more members — four representatives
For the purposes of this provision, the membership of each Group (other than newly constituted Groups) shall be taken as at 30th June preceding the Group Annual General Meeting at which the representatives are to be elected, in the case of newly constituted Groups, the membership of the Group shall be taken as at the end of the month preceding that in which the Group was constituted.
4. AREA COUNCIL : OBSERVERS FROM LOCAL GROUPS NOT YET CONSTITUTED
5. HONORARY OFFICERS In addition to the Honorary Officers specifically referred to in Clause 7(i) of the Area Constitution there may be a Footpath and Countryside Co-ordinator and a Publicity Officer, to be elected at the Annual Meeting.
There may also be a President and / or one more Vice Presidents if so desired by the Annual Meeting.
6 AREA EXECUTIVE COMMITTEE
As the Area Constitution does not at present provide for the setting up of an Executive Committee to conduct the business of the Area this clause is in abeyance and held for future revision if required.
7 ANNUAL GENERAL MEETING : NOMINATIONS FOR APPOINTMENT AND SELECTION
The following provisions shall apply in respect of all nominations for appointment or election at the Annual General Meeting of the Area in terms of Clause 11 of the Area Constitution:-
(a) All nominations must be notified in writing, signed by the proposer and seconder, and with the signed acceptance of the nominee to the Area Secretary at least seven days prior to the date of the Annual General Meeting, except that, if there is a vacancy for any post and no nominations have been notified, then it shall be competent to accept nominations from the floor of the meeting.
(b) All nominees must be individual members of the Area or representatives of local affiliated organisations except that:-
Nominees for election as a representative of individual members must be individual members,
Nominees for appointment as auditor or auditors need not be members of the Area
(c) The proposers and seconders of all nominations must be individual members or representatives of local affiliated organisations, except that nominations for election as a representative of individual members to the Area Council may only be proposed or seconded by individual members.
(d) A nominee for any post, whose nomination paper has been properly completed and submitted, need not be present at the Annual General Meeting to be deemed eligible for election, but any nominee proposed from the floor of the meeting must be present to confirm acceptance of nomination.
(e) Where there is only one nominee for a particular post or, in the case of election of representatives of individual members, fewer nominees than there are places available for election, then the names of persons so nominated shall be announced at the meeting and, unless any member objects to any of the persons nominated, all such persons shall be declared elected en bloc without the necessity for any vote being taken. Where there is any objection to any of the persons nominated, a vote shall be taken on the election of each person to whom there has been an objection, but all other nominees shall be declared elected en bloc without the necessity of any further vote being taken.
The following provisions shall apply in respect of any ordinary motion (other than a motion to amend these Standing Orders or the Area Constitution), recommendation to the Area Council or any local Group, or motion for submission to the next Annual General Meeting of the Scottish Council or General Council of the Association, intended for discussion at the Annual General Meeting of the Area in terms of Clause 11 of the Area Constitution:-
(a) All such motions, etc. must be notified in writing, signed by the proposer and the
seconder, to the Area Secretary at least seven days prior to the date of the Annual General Meeting, except that this provision shall not apply to:-
motions relating to matters which have arisen at a date when it would not have been possible to give timeous notification, but such motions must be proposed and seconded at the meeting and shall only be accepted for discussion at the discretion of the meeting, procedural motions arising in the course of the meeting,amendments to a motion, provided that such amendments would not alter the motion substantially as to make it in effect a different motion, but such amendments must be proposed and seconded at the meeting. Substantial amendments should, as far as practicable, be notified to the Secretary as early as possible before the meeting to enable copies to be provided for the members attending the meeting.
(b) Motions, etc. and amendments to motions may be proposed or seconded by any individual member or by any local affiliated organisation.
(c) Where two or more motions of a similar nature have been notified the Chairman, in
consultation with the Secretary, may redraft those motions to form one composite motion.
(d) The Chairman, in consultation with the Secretary, shall determine the order in which motions are discussed.
9 AMENDMENT OF STANDING ORDERS
These Standing Orders may be amended at any Annual or Special General Meeting of the Area by an ordinary motion approved by a simple majority of members present and voting. Notice of the proposed amendments shall be given in accordance with the arrangements for alterations to the Area Constitution) Clause 15(ii) of the Constitution.
Drafted using the relevant clauses contained in the Standing Orders of the former Strathclyde, Dumfries & Galloway Area and amended to complement the Constitution of Renfrewshire, Cowal & Bute Area.